Under the General Data Protection Regulations, living individuals have a number of rights relating to the personal information that organisations hold about them. One of these is the right to view or obtain copies of the information that we hold about you, including your medical records. This is known as a subject access request or SAR.
SARs can be made verbally or in writing and although you do not have to complete our application form, we would ask you to read it so that you can see the information we need in order to handle your request efficiently.
To be valid, your request/completed application form must include the necessary evidence of your identity, so that we can be sure that you are entitled to receive the requested information.
If you are applying on someone else’s behalf, we will also need evidence of their consent. Alternatively, you may have a legal right to represent a patient, for example, where they are unable to manage their own affairs and you have a Lasting Power of Attorney (Health and Welfare); or, in the case of a young child, you have parental responsibility.
If you would like to use our application form you can download a copy below. Once you have completed your application form please send it to us at the address below.
Download the application form to access personal confidential information
Medical Records SARs
Surrey and Sussex Healthcare NHS Trust
East Surrey Hospital
Canada Avenue
Redhill,
Surrey
RH1 5RH
Or via email to: Sash.sars@nhs.net
Please note requests for copies of a child’s records will be forwarded to our Legal department for processing.
Our Guide to Information (Publication Scheme) is published in accordance with Section 19 of the Freedom of Information Act 2000 and the Information Commissioner’s Office Model Publication Scheme. It aims to give the public access to information routinely published by us. It will contribute to our culture of openness and accountability and facilitate better public understanding of how we operate.
Our Publication Scheme is divided into seven sections:
Organisational information, locations and contacts, constitutional and legal governance.
Location and contact details for public-facing departments:
- Contact us section of the website for non-clinical departments.
- Our services for clinical departments.
- Consultant directory for our consultants.
- Ward directory for a list of our wards.
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
Strategy and performance information, plans, assessments, inspections and reviews.
CQC overal rating - Outstanding January 2019 full report here.
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
Current written protocols for delivering our funations and responsibilities.
Information held in registers required by law and other lists and registers relating to the functions of the authority.
- Asset register
- Information Asset Register
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
Written requests
Information held by the Trust that is not published under this Guide to Information or the website can be requested in writing.
When requesting information, please email sash.foi@nhs.net or write to Freedom of Information Officer, Communications team, AD63, Trust Headquarters, East Surrey Hospital, Canada Avenue, Redhill, Surrey, RH1 5RH